The leading electronic preoperative screening: 60% time savings in 4 steps
Focus on integration
Integration is vital to reduce administrative burden. E-POS automates preoperative screening, integrated with your EHR.
The validated benefit of electronic screening
E-POS is the safest and most reliable proven saving in the field of preoperative screening in hospitals and clinics. E-POS has been scientifically validated by the Amsterdam UMC.
- Scientifically validated: 'Journal of Clinical Anesthesia'
- 60% time savings
- 85% reduction in outpatient consultations
- Connection with Chipsoft, Epic, CNS-Connect, and Nexus
- ISO 27001 & NEN 7510 certified (data security)
1. Online questionnaire
The preoperative questionnaire is easy to complete from home.
The online health questionnaire is user-friendly and clear, featuring additional information where needed. Patients can complete it at their own pace and convenience. This minimizes errors and provides an extra layer of service for the patient.
The content of the questionnaire complies with national and international guidelines regarding preoperative screening.
On average, it takes a patient 10 minutes to complete the questionnaire. It can be filled out on various devices such as mobile phones, tablets, or desktops, and is available in multiple languages.
If the patient requires additional clarification on any of the questions, they can click the i for information. This explains why a specific question is asked, and medical conditions or symptoms are explained in a patient-friendly manner.
2. Informed consent
Explanation via animations and automated informed consent requests.
E-POS informs the patient through animation videos and informative texts about the medical procedure, anesthesia techniques and combinations used, as well as the associated risks.
Afterwards, the patient can provide informed consent, which is then processed in the report (read step 4).
Informing patients through medical animation videos offers significant added value for low-literacy individuals, people with a migration background, and the elderly. Fundamentally, all patients benefit from these videos since visual information is easier to comprehend and retain.
Patients can watch the videos (at home) as often as needed without time pressure. Naturally, they will only be shown the animations relevant to their upcoming surgery.
3. Validated triage
Suitable for digital approval, telephone, or outpatient consultation required.
Based on patient- and surgery-related information, triage is performed so that 85% of patients no longer need to visit the hospital unnecessarily. The initial contact moment between the anesthesiologist and the patient then takes place on the day of surgery. The triage results in one of the following recommendations: suitable for digital approval, telephone consultation required, or outpatient consultation required.
This triage system frees up more time at the preoperative screening outpatient clinic for more complex patients at higher risk of complications during the perioperative process. This approach is also beneficial for the patient, who spends minimal time off filling out questionnaires and makes fewer travel trips to the hospital.
E-POS distinguishes itself from other preoperative questionnaires through smart algorithms that generate an intelligent conclusion.
This offers major benefits for the hospital, healthcare professional, and patient! Using E-POS significantly increases quality, safety, and patient satisfaction.
4. EHR reporting
Clear overview of the patient's health status.
The report generated by E-POS based on patient- and surgery-related information includes: an overview of the patient's health status, a validated rationale for the triage recommendation, and recommendations regarding potential additional diagnostics and treatment within the context of the preoperative consultation.
The E-POS report provides clear insight into the patient's health status. It supports the anesthesiologist during both the preoperative consultation and perioperative management. Colored indicators draw the anesthesiologist's attention to relevant matters within the report, making the reading process easy, efficient, and time-saving.
The report includes, among other things, the following topics: rationale for the triage recommendation, relevant medical history, medication, allergies, intoxications, systems review, previous anesthesia, recommendations for potential additional diagnostics, and reference to guidelines.
Everything about E-POS and its usage
The patient receives a secure email containing the questionnaire and animated videos to support the informed consent process.
- Completing the questionnaire takes between 5 and 10 minutes, depending on the patient's health status.
- Once the questionnaire is completed, the patient is immediately presented with animated videos explaining fasting guidelines, surgical preparation, the anesthesia procedure, and associated risks.
- Afterwards, the patient provides digital consent.
Once the patient has completed the process, the anesthesiologist determines the appropriate follow-up consultation based on the E-POS recommendation and report.
It is essential that the questionnaire is accessible to all demographics, including individuals with a migration background, the elderly, and those with low literacy.
Therefore, several options are available for completing the questionnaire:
- Independently from home via a smartphone, tablet, or computer
- With the assistance of a caregiver or home care worker via a smartphone, tablet, or computer
- At the outpatient clinic via a kiosk terminal or tablet
- At the outpatient clinic under the guidance of a medical secretary or medical assistant (for individuals with low literacy)
Would you like to experience the questionnaire yourself? You can request access here.
The standard questionnaire covers all inquiries necessary for a safe preoperative assessment. Relatively healthy patients are burdened with only the minimum required questions, while patients with multiple underlying health conditions are prompted with follow-up questions where necessary.
Additionally, it is possible to add custom questions for purposes such as a nursing consultation hour.
An example of the questionnaire can be downloaded via this link.
- The response rate for the questionnaire is approximately 97.5%. This is largely due to:
- The available translations (Dutch, English, Spanish, Polish, Turkish, and Arabic)
- Sending the questionnaire without DigiD login (using an alternative security assurance method)
- Automated reminders for patients who forget to complete the questionnaire
It is possible to see E-POS live in action at our clients. If desired, NovaCair can facilitate this.
When selecting a suitable hospital for a site visit, it is important to consider:
- The EHR in use
- How long the system has been live
You can request a client visit via this link.
The savings generated by E-POS depend on the current process and patient population. In terms of FTE, this varies between 30% and 60%. It is possible to have this mapped out without obligation through a 60-minute consultation. Following this discussion, the following deliverables will be provided:
- Process map of the current workflow
- Process diagram including an example of the workflow after the implementation of E-POS
- Excel calculation of potential savings per job category for internal evaluation
You can request this consultation via this link. If you are not yet ready for a consultation but would like more insight into the potential savings, you can also fill out the savings calculator here.
Could not find your answer or have additional questions? Please feel free to contact us.
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