Integration with Epic
Interoperable exchange of patient data
By activating the E-POS integration, it is possible to screen patients completely digitally without the need to manually create patient data in E-POS.
This drastically reduces the margin of error and significantly decreases the administrative burden.
How do you link the medical questionnaire with Epic?
There are various ways to connect E-POS with the EHR. The method of connection depends partly on the configuration of Epic and the associated workflow. To determine the exact connection, an inventory meeting is required, which can be requested via the contact page.
The technical description of the standard connection can be downloaded on the left.
The following staff members are involved in the implementation process:
- The care manager and/or team leaders of the preoperative screening for workflow evaluation;
- The IT department for evaluation of the connection and configuration of the mail server;
- The Epic consultant for testing and configuring the connection;
- The NovaCair implementation team for E-POS training and configuration.
How much time does the implementation take?
The number of hours required per functional group to enable the connection depends on the desired adjustments to the current workflow. An estimate can be requested via the contact page.
Would you rather research it yourself? You can download the implementation plan via this link.
FAQ:
An exact description of the requirements can be found in the implementation document. This document is available via this link.
In summary:
We require time from:
- The hospital's POS manager or project manager;
- IT support from the hospital
- (Potentially) an Epic consultant for guidance during testing;
- The technical implementation team of NovaCair.
NovaCair provides support during the implementation of E-POS in combination with Epic. The implementation is divided into 5 phases.
Phase 1: Exploration
In this phase, the current workflow is mapped out and optimization opportunities are evaluated. NovaCair provides healthcare consultants free of charge during this phase.
Phase 2: Preparation
In this phase, NovaCair assists in drafting the plan containing the objectives, expectations, and working agreements for the project. The technical implementation team also supports mapping out the required processes for technical and medical data transfer and actions.
Phase 3: Implementation
In this phase, the technical work planned in the previous phases is executed.
Phase 4: Onboarding & Go-Live
During the onboarding phase, key users are trained in the use and management of the system. To relieve key users of this burden, NovaCair can also provide training for other users. Afterwards, E-POS goes live.
Phase 5: Evaluation
In this continuous phase, feedback is frequently gathered from the end-user and the product is refined where necessary to better align with user needs.
Every organization is different. Some hospitals have multiple locations, and not every department has the same level of digital literacy.
All training programs are customized to match the needs and baseline knowledge of the team.
Typically, at least the following is provided:
- Comprehensive on-site training for administration, usage & support by key users;
- Classroom usage training for end-users of the system for the entire POS or categorized by job group;
- Development of support documentation and videos.
In some cases, we also train POS screeners or anesthesia staff to conduct consultations more efficiently using the E-POS report.
The number of hours required per job group to enable the connection depends on the desired adjustments to the current workflow. An estimate can be requested via the contact page.
Would you rather research it yourself? You can download the implementation plan via this link .
If you have further questions regarding the integration with Epic, you can contact us via:
- Our web chat
- Phone: +31 71 2032 251
- Email: [email protected]
- The contact page
Or visit our office at Nieuwe Rijn 50, 2312JH in Leiden.