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Integration with EMMA-Timeff

Optimal support for the work process

Operate two systems as one through workflow integration

By activating the E-POS integration, it is possible to screen patients entirely digitally without the healthcare provider consciously working with a system outside the EHR.

Has the patient completed the questionnaire? A task will immediately appear on the healthcare provider's worklist.

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View the FAQ

How do you connect the medical questionnaire to EMMA-Timeff?

There are several ways to connect E-POS with the EHR.  These connections have been developed in collaboration with EMMA-Timeff.

The following staff members are involved in the implementation process:

  • The care manager and/or team leaders of the preoperative screening for workflow evaluation;
  • The IT department for evaluation of the connection and configuration of the mail server;
  • The consultant for activating the connection;
  • The NovaCair implementation team for E-POS training and configuration.

How much time does the implementation take?

The number of hours required per functional group to enable the connection depends on the desired adjustments to the current workflow. An estimate can be requested via the contact page.

Would you rather research it yourself? You can download the implementation plan via this link.

Request the technical specification:

    FAQ:

    Step 1: The E-POS questionnaire is automatically sent to the patient

    Step 2: The patient completes the questionnaire from home or via a device at the outpatient clinic

    Step 3: Approval is given by the healthcare provider and E-POS provides triage advice

    Step 4: Once E-POS is completed, the PDF is automatically archived in EMMA

    An exact description of the requirements can be found in the implementation document. This document is available via this link.

    In summary:

    We require time from:

    • The hospital's POS manager or project manager;
    • IT support from the clinic (approx. 35 hours);
    • (Potentially) a consultant for guidance during testing;
    • The technical implementation team of NovaCair. 
    • Email server or Outlook 365;

    Support is provided by NovaCair during the implementation of E-POS in combination with EMMA-Timeff. The implementation is divided into 5 phases.

    Phase 1: Exploration

    In this phase, the current workflow is mapped out and optimization opportunities are evaluated. NovaCair provides healthcare consultants free of charge during this phase.

    Phase 2: Preparation

    In this phase, NovaCair assists in drafting the plan containing the objectives, expectations, and working agreements for the project. The technical implementation team also supports mapping out the required processes for technical and medical data transfer and actions.

    Phase 3: Implementation

    In this phase, the technical work planned in the previous phases is executed.

    Phase 4: Onboarding & Go-Live

    During the onboarding phase, key users are trained in the use and management of the system. To relieve key users of this burden, NovaCair can also provide training for other users. Afterwards, E-POS goes live.

    Phase 5: Evaluation

    In this continuous phase, feedback is frequently gathered from the end-user and the product is refined where necessary to better align with user needs.

    Every organization is different. Some clinics have multiple locations, and not every department is equally digitally proficient. 

    All training programs are customized to match the needs and baseline knowledge of the team.

    Typically, at least the following is provided:

    • Comprehensive on-site training for administration, usage & support by key users;
    • Classroom usage training for end-users of the system for the entire POS or categorized by job group;
    • Development of support documentation and videos.

    In some cases, we also train POS screeners or anesthesia staff to conduct consultations more efficiently using the E-POS report.

    The number of hours required per job group to enable the connection depends on the desired adjustments to the current workflow. An estimate can be requested via the contact page.

    Would you rather research it yourself? You can download the implementation plan via this link .

    You can check via the chat or our contact page whether your version of EMMA-Timeff is compatible with E-POS.

    You can also request a complimentary assessment via the contact page or at +31 71 2032 251.

    After the patient completes the questionnaire, E-POS generates a health report containing the triage advice, guideline references, and potential follow-up examinations or contraindications. This entire report is accessible from EMMA-Timeff.

    To guarantee patient safety, the report is displayed in a layout featuring clear warnings and categorizations based on organ systems.

    If you have more questions, you can contact us via:

    Or visit our office at Nieuwe Rijn 50, 2312JH in Leiden.